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| Bid Classification: |
Services
|
|---|---|
| Bid Type: | RFI |
| Bid Number: | RFI-NPCA-001 |
| Bid Name: | Campground Analysis and Strategy |
| Bid Status: | Terminated |
| Bid Closing Date: | Wed Dec 18, 2024 2:00 PM (EST) |
| Question Deadline: | Tue Dec 17, 2024 12:00 PM (EST) |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
 Request for Information (RFI) Title: Campground Analysis and Strategy
Date Issued: November 21st, 2024 Due Date for Responses: December 18th, 2024 @ 2:00 PM Introduction The Niagara Peninsula Conservation Authority (NPCA) is seeking information from qualified firms or individuals with expertise in campground performance analysis, business strategy development, and market research. The purpose of this Request for Information (RFI) is to gather input on the scope of work, methodologies, and capabilities available in preparation for a future Request for Proposal (RFP). The RFI will help NPCA refine its deliverables and ensure the final RFP aligns with industry best practices and addresses the needs of its two large Conservation Area Campgrounds. Scope of Request We are seeking information related to the following deliverables:
1. Performance Analysis Financial Review How do you conduct a comprehensive analysis of revenue, expenses, and net profitability? What methods are used to evaluate revenue streams and identify top-performing and underperforming sources? Occupancy and Customer Insights What tools or approaches do you use to assess historical and seasonal occupancy rates? How do you conduct demographic analyses of visitors and gather customer insights? Describe your experience in analyzing customer satisfaction metrics.
Market Position Assessment What strategies do you use to perform a comparative analysis with regional competitors? How do you identify market trends affecting camping and outdoor recreation? SWOT Analysis Provide examples of your experience conducting a SWOT analysis for similar projects.
2. Business Strategy Development Strategic Vision and Goals How do you define and align short-term and long-term objectives for growth, sustainability, and customer satisfaction? Revenue Growth Opportunities Describe your approach to identifying and evaluating new revenue streams. Provide examples of strategies you’ve implemented to increase occupancy during off-peak periods. Cost Optimization What methods do you recommend for cost control without compromising quality or guest experience? Market Positioning How do you develop branding and eco-friendly strategies to differentiate campgrounds?
3. Fee Recommendations Comprehensive Pricing Strategy How do you assess current fee structures and compare them to market standards? Share examples of implementing tiered pricing models. Transparency in Fees What processes or tools ensure fee transparency for customers?
4. Review of Best Practices NPCA is seeking additional information from consultants who can provide: Risk Analysis of Eliminating Seasonal Campers' Right to Retain the Same Site Year After Year A detailed evaluation of the potential risks and implications associated with transitioning from a system where seasonal campers retain the same site annually to an open allocation model. Identification of customer retention risks, including possible resistance or backlash from existing campers. Financial impact analysis, such as changes in seasonal occupancy rates and revenue stability. Operational challenges, such as increased administrative burden for reassigning sites annually. Long-term effects on the campground's reputation and market position. Options and Ramifications Provide various options for transitioning seasonal campsite policies, including phased approaches, hybrid models, or complete elimination. Analyze the advantages and disadvantages of each option, focusing on impacts to camper satisfaction, operational processes, and revenue predictability. Recommendations for mitigating negative impacts and enhancing the appeal of transient camping options. Comparative Practices Examples of how other campgrounds have implemented or managed similar changes to seasonal site policies. Lessons learned and best practices to minimize disruption and optimize outcomes. 5. Report and Presentation Deliverable Format What formats and tools do you use to present findings and recommendations in detailed reports and executive summaries? Presentation How do you tailor professional presentations for stakeholders? Submission Requirements
Provide detailed responses to the questions listed under each deliverable section. Additional Information Include any additional insights or recommendations relevant to the scope of work. References
Response Instructions Submission Format: PDF Submission Email: jperera@npca.ca & cc egervais@npca.ca Deadline: December 18th, 2024 @ 2:00 PM |
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